{"id":7595,"date":"2025-02-21T16:15:19","date_gmt":"2025-02-21T16:15:19","guid":{"rendered":"https:\/\/leanhotelsystem.com\/?p=7595"},"modified":"2026-03-18T18:10:30","modified_gmt":"2026-03-18T18:10:30","slug":"how-to-do-an-efficient-inventory-step-by-step-guide-key-tips-and-tools","status":"publish","type":"post","link":"https:\/\/leanhotelsystem.com\/en\/como-hacer-un-inventario-eficiente-guia-paso-a-paso-consejos-y-herramientas-clave\/","title":{"rendered":"How to make an efficient inventory: Step-by-step guide, tips and key tools"},"content":{"rendered":"<div data-elementor-type=\"wp-post\" data-elementor-id=\"7595\" class=\"elementor elementor-7595\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-6be85b8 e-flex e-con-boxed e-con e-parent\" data-id=\"6be85b8\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-1318781 elementor-widget elementor-widget-hfe-breadcrumbs-widget\" data-id=\"1318781\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"hfe-breadcrumbs-widget.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<nav aria-label=\"Breadcrumb\"><ul class=\"hfe-breadcrumbs hfe-breadcrumbs-show-home\"><li class=\"hfe-breadcrumbs-item hfe-breadcrumbs-first\"><span class=\"hfe-breadcrumbs-home-icon\"><svg aria-hidden=\"true\" class=\"e-font-icon-svg e-fas-home\" viewbox=\"0 0 576 512\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M280.37 148.26L96 300.11V464a16 16 0 0 0 16 16l112.06-.29a16 16 0 0 0 15.92-16V368a16 16 0 0 1 16-16h64a16 16 0 0 1 16 16v95.64a16 16 0 0 0 16 16.05L464 480a16 16 0 0 0 16-16V300L295.67 148.26a12.19 12.19 0 0 0-15.3 0zM571.6 251.47L488 182.56V44.05a12 12 0 0 0-12-12h-56a12 12 0 0 0-12 12v72.61L318.47 43a48 48 0 0 0-61 0L4.34 251.47a12 12 0 0 0-1.6 16.9l25.5 31A12 12 0 0 0 45.15 301l235.22-193.74a12.19 12.19 0 0 1 15.3 0L530.9 301a12 12 0 0 0 16.9-1.6l25.5-31a12 12 0 0 0-1.7-16.93z\"><\/path><\/svg><\/span><a href=\"https:\/\/leanhotelsystem.com\/en\"><span class=\"hfe-breadcrumbs-text\">Home<\/span><\/a><\/li><\/ul><\/nav>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3933080 elementor-widget elementor-widget-heading\" data-id=\"3933080\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h1 class=\"elementor-heading-title elementor-size-default\">How to make an efficient inventory: Step-by-step guide, tips and key tools<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-85d3ceb elementor-widget elementor-widget-text-editor\" data-id=\"85d3ceb\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Inventory management in a hotel is critical to ensure efficient operations, reduce losses and optimise costs. Poorly managed inventory can lead to problems such as product waste, stock-outs and lack of control over operating costs. In this detailed guide, you will learn how to manage an efficient hotel inventory, from planning to implementing advanced digital tools.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-711361d elementor-widget elementor-widget-image\" data-id=\"711361d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"800\" height=\"600\" src=\"https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestionar-invenytario-de-hoteles.webp\" class=\"attachment-large size-large wp-image-7599\" alt=\"managing hotel inventory\" srcset=\"https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestionar-invenytario-de-hoteles.webp 800w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestionar-invenytario-de-hoteles-300x225.webp 300w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestionar-invenytario-de-hoteles-768x576.webp 768w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestionar-invenytario-de-hoteles-16x12.webp 16w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-441ea15 elementor-widget elementor-widget-heading\" data-id=\"441ea15\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Seven key tips for effective inventory management<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7d16a05 elementor-widget elementor-widget-text-editor\" data-id=\"7d16a05\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>In order to manage hotel inventory efficiently, it is necessary to follow strategies that optimise processes and ensure accurate control.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-65034dc elementor-widget elementor-widget-heading\" data-id=\"65034dc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Sort and prioritise your inventory<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-453d0cd elementor-widget elementor-widget-text-editor\" data-id=\"453d0cd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The first step in efficient management is to organise products into categories according to their use and frequency of replenishment. It is recommended to separate items into:<\/p><ul><li><strong>High turnover products:<\/strong> perishable foodstuffs, cleaning items and essential supplies.<\/li><li><strong>Medium-rotation products:<\/strong> bed linen, towels and kitchen utensils.<\/li><li><strong>Slow-moving products:<\/strong> furniture, household appliances and occasional maintenance items.<\/li><\/ul><p>This classification makes it possible to prioritise the monitoring of the most critical products and avoid stock-outs.<\/p><p><!-- notionvc: 66a62f2b-2d75-429c-bf6e-b1c7334c9b9a --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-1b60543 elementor-widget elementor-widget-heading\" data-id=\"1b60543\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Automates control processes<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a8ae8b6 elementor-widget elementor-widget-text-editor\" data-id=\"a8ae8b6\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The use of a <strong>inventory management software<\/strong> or a <strong>PMS with stock module<\/strong> helps to keep automated control, reducing human error and optimising time. With digital tools, you can:<\/p><p>Register inputs and outputs in real time.<\/p><ul><li>Register inputs and outputs in real time.<\/li><li>Receive low stock alerts.<\/li><li>Generate reports on consumption and purchasing trends.<\/li><\/ul><p><!-- notionvc: 356e80ae-fa29-48f9-8c58-70d0b7b94f3b --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d6ce4bf elementor-widget elementor-widget-heading\" data-id=\"d6ce4bf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Conducts regular audits and reviews<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-571a16a elementor-widget elementor-widget-text-editor\" data-id=\"571a16a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>It is advisable to conduct physical inventory counts on a regular basis to verify that the records match the actual stock. Effective practices include:<\/p><ul><li><strong>Cycle counting:<\/strong> review different product categories on a weekly or monthly basis.<\/li><li><strong>General inventory:<\/strong> carry out a complete count every quarter or semester.<\/li><\/ul><p><!-- notionvc: 28728b1a-9438-4604-ac1d-21d448316569 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d73a0ad elementor-widget elementor-widget-heading\" data-id=\"d73a0ad\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Maintain effective communication with suppliers<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6fabc7c elementor-widget elementor-widget-text-editor\" data-id=\"6fabc7c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Establishing strategic relationships with suppliers is key to ensuring a steady flow of essential commodities. Negotiate <span class=\"notion-enable-hover\" data-token-index=\"1\">flexible delivery conditions<\/span> and establish <span class=\"notion-enable-hover\" data-token-index=\"3\">automatic replenishment agreements<\/span> reduces the risk of stock-outs and optimises costs.<!-- notionvc: 9534005b-9ca6-4610-847f-d30cfb77e8d9 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c8eb621 elementor-widget elementor-widget-heading\" data-id=\"c8eb621\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Optimise storage space<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9f24b56 elementor-widget elementor-widget-text-editor\" data-id=\"9f24b56\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Efficient storage helps maintain organisation and reduce waste. Some recommendations include:<\/p><ul><li>Label products with visible use-by dates.<\/li><li>Implement the method <strong>FIFO (First In, First Out)<\/strong> to ensure that the oldest products are used first.<\/li><li>Avoid overstocking to minimise losses due to obsolescence.<\/li><\/ul><p><!-- notionvc: f48a7c9a-fe95-4fe2-97dd-3241c8871b7b --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-bd155c9 elementor-widget elementor-widget-heading\" data-id=\"bd155c9\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Train staff in inventory management<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2a6e913 elementor-widget elementor-widget-text-editor\" data-id=\"2a6e913\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>The work team must be trained in <span class=\"notion-enable-hover\" data-token-index=\"1\">good storage, counting and recording practices<\/span>. Training in the use of stock management software reduces errors and improves operational efficiency.<!-- notionvc: e1cb3561-ba94-4ec4-9a6c-51054daceaa1 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-88ec1d3 elementor-widget elementor-widget-heading\" data-id=\"88ec1d3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Use key performance indicators (KPIs)<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2e5ffcc elementor-widget elementor-widget-text-editor\" data-id=\"2e5ffcc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Measuring inventory performance is essential to optimise processes. Some important KPIs are:<\/p><p><strong>Inventory turnover:<\/strong> frequency with which the stock is renewed.<\/p><p><strong>Waste rate:<\/strong> percentage of damaged or expired products.<\/p><p><strong>Safety stock level:<\/strong> minimum quantity needed to avoid stock-outs.<\/p><p><!-- notionvc: 50dc97b3-4ef6-4bb5-b928-6e3592b22919 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-55be815 elementor-widget elementor-widget-heading\" data-id=\"55be815\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">A step-by-step guide to carrying out an inventory in the hotel sector<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d9bce46 elementor-widget elementor-widget-text-editor\" data-id=\"d9bce46\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>To ensure efficient inventory management in hotels, it is necessary to follow a structured methodology.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-40ace30 elementor-widget elementor-widget-image\" data-id=\"40ace30\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<img decoding=\"async\" width=\"800\" height=\"600\" src=\"https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestion-de-inventario-hotelero.webp\" class=\"attachment-large size-large wp-image-7598\" alt=\"hotel inventory management\" srcset=\"https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestion-de-inventario-hotelero.webp 800w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestion-de-inventario-hotelero-300x225.webp 300w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestion-de-inventario-hotelero-768x576.webp 768w, https:\/\/leanhotelsystem.com\/wp-content\/uploads\/2025\/02\/gestion-de-inventario-hotelero-16x12.webp 16w\" sizes=\"(max-width: 800px) 100vw, 800px\" \/>\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ed21d98 elementor-widget elementor-widget-heading\" data-id=\"ed21d98\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Inventory planning<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-047254a elementor-widget elementor-widget-text-editor\" data-id=\"047254a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Before starting the count, it is important to define:<\/p><p><strong>Objective of the inventory:<\/strong> stock review, loss detection, purchasing optimisation.<\/p><p><strong>Counting frequency:<\/strong> daily, weekly, monthly or quarterly inventory.<\/p><p><strong>Responsible for the process:<\/strong> define which employees will be in charge of inventory control.<\/p><p><!-- notionvc: 0a55a58d-dcfc-4719-b47f-475e0e8a4a1b --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a4fd9ee elementor-widget elementor-widget-heading\" data-id=\"a4fd9ee\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Warehouse organisation and storage areas<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-476634e elementor-widget elementor-widget-text-editor\" data-id=\"476634e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A good warehouse layout facilitates control and access to products. To improve organisation:<\/p><ul><li>Create sections by product category.<\/li><li>Correctly label each area and shelf.<\/li><li>Use digital registration tools to track the exact location of each product.<\/li><\/ul><p><!-- notionvc: 7ba178c2-16c4-458c-89f4-b595b23bf84a --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-469a223 elementor-widget elementor-widget-heading\" data-id=\"469a223\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Selection of the counting method<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aa002be elementor-widget elementor-widget-text-editor\" data-id=\"aa002be\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Depending on the size of the hotel, different techniques can be used to carry out the inventory:<\/p><p><strong>Manual counting:<\/strong> suitable for smaller hotels with smaller stock.<\/p><p><strong>Barcode or QR code:<\/strong> enables faster and more accurate registration by digital scanning.<\/p><p><strong>Perpetual inventory:<\/strong> automatic updating of the stock with each product movement.<\/p><p><!-- notionvc: 8e1e4c53-5fc8-4436-9932-d4eb3eb5806e --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-00758ca elementor-widget elementor-widget-heading\" data-id=\"00758ca\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Registration and verification of data<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-dfa010d elementor-widget elementor-widget-text-editor\" data-id=\"dfa010d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>During the counting process, it is essential to record each product correctly. To avoid errors, it is recommended:<\/p><ul><li>Use a digital system instead of paper records.<\/li><li>Verify that the quantities entered match the actual stock.<\/li><li>Check the shelf life of perishable products.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-167e86e elementor-widget elementor-widget-heading\" data-id=\"167e86e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Analysis of results and decision-making<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b56b8a4 elementor-widget elementor-widget-text-editor\" data-id=\"b56b8a4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Once the inventory has been completed, the data obtained must be analysed in order to make strategic decisions:<\/p><ul><li>Detect overstocked products.<\/li><li>Identify losses or lost products.<\/li><li>Adjust future purchases according to consumption levels.<\/li><\/ul><p><!-- notionvc: 71c7b724-e3bc-431d-93de-6623914bb0a1 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7624d24 elementor-widget elementor-widget-heading\" data-id=\"7624d24\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Implementation of improvements to optimise inventory<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-0422dcf elementor-widget elementor-widget-text-editor\" data-id=\"0422dcf\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>After assessing the results of the inventory, it is important to implement improvements such as:<\/p><ul><li>Digitalisation of the process with management software.<\/li><li>Optimisation of product replenishment flow.<\/li><li>Elimination of slow-moving products to free up space.<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4d6a71f elementor-widget elementor-widget-heading\" data-id=\"4d6a71f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Advantages of a good inventory management in your hotel<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-854e34a elementor-widget elementor-widget-text-editor\" data-id=\"854e34a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Proper hotel inventory management not only prevents operational problems, but also optimises costs and improves the guest experience. The most important benefits are detailed below.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-7aeae27 elementor-widget elementor-widget-heading\" data-id=\"7aeae27\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Reducing losses and waste<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-a502ef4 elementor-widget elementor-widget-text-editor\" data-id=\"a502ef4\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Product waste represents one of the biggest money leaks in the hospitality industry. Implementing an efficient inventory management system allows:<\/p><ul><li>Avoid excessive purchases that end up spoiling or expiring, especially in food and cleaning supplies.<\/li><li>Apply the FIFO (First In, First Out) method so that the oldest products are used first.<\/li><li>Conduct regular audits to detect and correct invisible losses caused by internal theft or incorrect records.<\/li><li>Minimise waste in the hotel restaurant by properly managing raw materials.<\/li><\/ul><p><!-- notionvc: 988acc73-b8bc-4735-a2ec-aad44af56df7 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-187d023 elementor-widget elementor-widget-heading\" data-id=\"187d023\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Improved operational efficiency<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d2a1a5a elementor-widget elementor-widget-text-editor\" data-id=\"d2a1a5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A well-organised hotel ensures that its staff have immediate access to the products they need, which translates to:<\/p><ul><li>Reduction of time wasted searching for poorly stored items.<\/li><li>More agility in the replenishment of products in rooms, kitchens and common areas.<\/li><li>Optimisation of the work of the cleaning and maintenance team, ensuring that they always have the necessary supplies.<\/li><li>Reduced operational stress, as employees can focus on providing better service rather than dealing with stock-outs.<\/li><\/ul><p><!-- notionvc: dadaf15b-10ac-49d5-b1a4-78b97be1d67a --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-b61778a elementor-widget elementor-widget-heading\" data-id=\"b61778a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Cash flow optimisation<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8fce5fc elementor-widget elementor-widget-text-editor\" data-id=\"8fce5fc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>An optimised inventory directly impacts hotel profitability in the following ways:<\/p><ul><li>Avoiding the unnecessary tying up of capital in slow-moving products.<\/li><li>Enabling better planning of purchases, taking advantage of discounts for strategic purchases.<\/li><li>Freeing up financial resources that can be invested in improvements to the hotel, such as refurbishments or the acquisition of new technologies.<\/li><li>Ensuring that there is always sufficient stock without costly overstocking.<\/li><\/ul><p><!-- notionvc: 7c5cd17a-957f-4d7a-87d7-f432ae731f3e --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-578a902 elementor-widget elementor-widget-heading\" data-id=\"578a902\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Greater control over costs and profitability<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-9ed1b66 elementor-widget elementor-widget-text-editor\" data-id=\"9ed1b66\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Having an uncontrolled inventory generates unnecessary costs and can negatively impact profitability. A good stock management system allows:<\/p><ul><li>Analyse the real cost of each input and its impact on the hotel's budget.<\/li><li>Avoid unnecessary spending on urgent purchases due to unexpected stock-outs.<\/li><li>Detect consumption patterns and adjust stock according to seasonal demand.<\/li><li>Implement data analysis tools to help make informed purchasing and cost optimisation decisions.<\/li><\/ul><p><!-- notionvc: e28a746c-7e9a-41ef-b83f-bb095338ac24 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-4a1876d elementor-widget elementor-widget-heading\" data-id=\"4a1876d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Customer satisfaction through improved product availability<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-47e7e6b elementor-widget elementor-widget-text-editor\" data-id=\"47e7e6b\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Nothing affects the guest experience more than a lack of essential products during their stay. A well-managed inventory ensures that:<\/p><ul><li>Towels, sheets and amenities are always available in all rooms.<\/li><li>The hotel's restaurants and bars have all the necessary ingredients to provide a seamless service.<\/li><li>Cleaning and maintenance supplies are in stock, ensuring spotless facilities.<\/li><li>A good reputation is maintained and negative comments on review platforms such as TripAdvisor or Google Reviews are avoided.<\/li><\/ul><p><!-- notionvc: 1139a286-518c-481e-a7e2-d6d5b5f6ee13 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-cbea657 elementor-widget elementor-widget-heading\" data-id=\"cbea657\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h2 class=\"elementor-heading-title elementor-size-default\">Digital tools to improve inventory management in hotels<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-8f213ef elementor-widget elementor-widget-text-editor\" data-id=\"8f213ef\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Today, technology plays a key role in optimising hotel inventory. Implementing digital tools can reduce human error, automate processes and improve overall efficiency.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-fe8dc5a elementor-widget elementor-widget-heading\" data-id=\"fe8dc5a\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">PMS with integrated inventory module<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aa1c99f elementor-widget elementor-widget-text-editor\" data-id=\"aa1c99f\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>A Property Management System (PMS) with stock control is the best solution for centralised inventory management. Its benefits include:<\/p><ul><li>Automatic registration of incoming and outgoing goods.<\/li><li>Real-time reporting on consumption and future needs.<\/li><li>Synchronisation with other PMS modules, such as purchasing and housekeeping.<\/li><li>Automatic alerts when a product reaches its minimum level.<\/li><\/ul><p>A PMS can notify when the stock of amenities on a floor is low, allowing the cleaning team to replenish items before they run out.<\/p><p><!-- notionvc: a1799ae3-b71b-4713-bf05-7e12f0061cb7 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ac078c3 elementor-widget elementor-widget-heading\" data-id=\"ac078c3\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Real-time stock control software<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-2dfa84e elementor-widget elementor-widget-text-editor\" data-id=\"2dfa84e\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>There are specific solutions designed to manage hotel inventories. These platforms allow:<\/p><ul><li>Keep a detailed record of the stock in different areas of the hotel.<\/li><li>Manage multiple warehouses and consumption points from a single system.<\/li><li>Integrate with accounting systems to better control costs.<\/li><\/ul><p>For example, stock software can send a daily report with the level of products in the hotel kitchen, helping to plan purchases more accurately.<\/p><p><!-- notionvc: 04097d9b-291e-41b7-93d5-739125c9f3a6 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-3320746 elementor-widget elementor-widget-heading\" data-id=\"3320746\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Digital scanning and labelling systems<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-33aa1fd elementor-widget elementor-widget-text-editor\" data-id=\"33aa1fd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Digitising inventory using barcodes and RFID tags facilitates stock control and minimises errors. Key benefits:<\/p><ul><li>It speeds up the counting of products in warehouses and depots.<\/li><li>Reduces errors in manual inventory recording.<\/li><li>Allows for automatic updating of stock levels upon receipt or withdrawal of products.<\/li><\/ul><p>An employee can scan a barcode when picking clean sheets from the warehouse, and the system will automatically update the available inventory.<\/p><p><!-- notionvc: b2871d5c-78bc-43d8-a4fd-77a9183e27c7 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-e8da780 elementor-widget elementor-widget-heading\" data-id=\"e8da780\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Mobile applications for inventory audits<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-aa360fd elementor-widget elementor-widget-text-editor\" data-id=\"aa360fd\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Hotels can use specialised apps to perform audits without the need for paperwork. Advantages:<\/p><ul><li>Possibility to record entries and exits in real time from any location.<\/li><li>Quick access to stock data from a smartphone or tablet.<\/li><li>Increased accuracy in inventory audits.<\/li><\/ul><p>A supervisor can perform a count in the food warehouse using an app, comparing the live data with the inventory recorded in the system.<\/p><p><!-- notionvc: 43f996f3-0d1d-42ee-a0b5-6c47036f0965 --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-834d6f0 elementor-widget elementor-widget-heading\" data-id=\"834d6f0\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"heading.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t<h3 class=\"elementor-heading-title elementor-size-default\">Integration with suppliers and purchasing systems<\/h3>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-f9be846 elementor-widget elementor-widget-text-editor\" data-id=\"f9be846\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>Connecting the inventory system with suppliers improves replenishment efficiency. Benefits:<\/p><ul><li>Automation of orders when a product reaches its minimum level.<\/li><li>Better negotiations with suppliers thanks to precise control of consumption.<\/li><li>Reduced lead times by proactively managing purchases.<\/li><\/ul><p>If a hotel knows that it spends 500 litres of detergent per month, it can schedule automatic orders with its supplier without the risk of running out of stock.<\/p><p><!-- notionvc: 857e2508-4d07-46a0-ad14-0174fae0fa1c --><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"<p>Inicio C\u00f3mo hacer un inventario eficiente: Gu\u00eda paso a paso, consejos y herramientas clave La gesti\u00f3n del inventario en un [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":7598,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"default","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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