Invoice in seconds, at any time
From check-in to check-out, generate, customize, and correct invoices directly from the reservation. No unnecessary steps, no manual errors, no waiting.
What a person must resolve PMS with billing for hotels
LEAN is not a separate billing software; it is the PMS where you already manage your reservations. Invoices, customers, payments, corrections, and documents are resolved from the same site, without leaving the booking process.
Invoices connected to the reservation
The invoice is based on the actual data of the stay: nights, extras, taxes, customer, outstanding charges, and payment method. This prevents duplications between PMS, reception, and administration.
Division of clients and accounts
A single reservation can require several invoices: company, guest, agency or group. LEAN allows you to select which charges go on each document without having to re-enter the information manually.
Rectifications and traceable corrections
When there is an error in the name, tax data, amount, or concept, the system must allow for correction without losing traceability. LEAN generates the correction and the updated invoice from the same flow.
Data ready for taxation and integrations
Hotel billing must be prepared to work with ERP, accounting, electronic invoicing, or requirements such as Veri*Factu depending on the country, version, and available integration.
Manual hotel billing takes time and generates errors
Name or quantity errors that do not have a quick solution
Correcting an invoice in most systems involves going to another tool, manually generating the correction, and reissuing it. A process that can take minutes in each case.
Check-outs that are extended because invoices cannot be issued in advance
If the system only allows billing at the end, all customers wait in the reception area at the same time. The process accumulates just when it costs the most time.
Rigid formats that do not adapt to the type of client
Companies, individuals, groups, or agencies need different invoices. Without flexibility in the type of document (complete, simplified, proforma), the receiving department ends up managing exceptions manually.
It is impossible to split charges between different customers on the same reservation.
When part of the invoice goes to the company and the rest to the traveler, the systems that do not allow splitting charges force you to juggle things outside the PMS.
What a good billing system should do for you
Billing properly should not be a complex task. With the right tools, the process goes from being a bottleneck to a step further within the reservation management.
Invoice at any time during the stay
Check-in during the stay or check-out. No waiting at the end to be able to issue the ticket.
Automatic rectification in 2 clicks
When saving any edition, the system generates the rectification and the updated invoice in seconds.
10 configurable templates
Enable or disable fields such as pax, guest names, or breakdown by night in each template.
Edit an invoice and generate its correction
Without LEAN
~15 minutesChange tool, generate the rectification by hand and re-issue
With LEAN
5 secondsEdit the amount and save: the rectification and the updated invoice are generated instantly, from the reservation
From the reservation to the invoice in four steps
Everything happens within LEAN PMS, without external tools. Most actions are available directly from the booking; others, such as global invoice management, are performed from the billing module.
Choose the type of invoice
Select whether you want to issue a full invoice or a simplified invoice. You can also generate a proforma from the reservation before issuing the final invoice.
Add the customer
Search by name or NIF in the database or create it on the spot. Companies with active credit show it automatically as a payment method available.
Select the charges
Choose all or just the ones you want to include. You can split them between different customers, transfer charges from another reservation, or add a manual adjustment if necessary.
Confirm the payment and generate
Add the payment method or combine several. A click generates the invoice, ready to be emailed or printed directly from the booking.
Everything you need to invoice without friction
From automatic issuance and rectification to the global management of invoices from the billing module, everything is within LEAN PMS.
Automatic rectification in 2 clicks
When editing an existing invoice, the system automatically generates the rectification and the updated invoice in seconds. No manual intervention required.
Proforma invoice from the reservation
Generates a proforma before issuing the final invoice. Useful for confirming amounts with the client or with a company before closing the billing of the stay.
Division of charges among clients
The invoice splits the charges between a private customer and a company, with each receiving their own data and payment method from the same reservation.
Partial payments and multiple methods
Split the payment between cash, card, transfer, or corporate credit. No limit on the number of combined payment methods in a single invoice.
Transfer of charges between reservations
Move charges from one reservation to another without manual adjustments. Ideal for groups or stays with linked check-ins and check-outs.
Credit invoices for companies
If the company has active credit, it appears automatically as a payment option. The amount is deducted from the available credit without additional steps.
Invoice in more than 7 languages
When issuing each invoice, you can select the language from the available options, without duplicating the process or creating a separate invoice.
Configurable presentation templates
When you send the invoice by email, choose the presentation template. Each one allows you to enable or disable fields such as the number of pax, the names of the guests, or a breakdown per night.
Centralized billing module
In addition to the actions from each reservation, LEAN PMS has a billing module for global operations such as consolidating invoices from multiple reservations.
Agile invoicing is part of the guest experience
A bill issued quickly, correctly the first time, and easy to correct if necessary is one of the details that customers notice and remember.
Checkout without queues
When the charges are already prepared and the customer can receive their invoice via email in seconds, the time spent on reception is significantly reduced. Less waiting, better impression.
Corrections without friction
Billing errors happen. What changes is how long it takes to resolve them. With automatic rectification, fixing a bill goes from being a tedious process to something that takes two clicks.
Flexibility for every client
Groups, companies, private clients or agencies have different billing needs. LEAN PMS allows you to adapt to each case from within the same booking, without changing tools.
More functionality of LEAN PMS
Intelligent automations
Rules that classify, alert, and manage reservations without manual intervention
Centralized fee management
Control rates, restrictions, and availability from a single place
Payments and tokenisation
Manage payments and tokens securely and automatically
Guided upsell
It offers extras and upgrades at the most opportune time
Full traceability of bookings
Full history of every change in every reservation
Unique user profile
Unique view of the environment for each user based on their permissions
Custom reports and analytics
Configurable reports to make decisions based on real data
Multi-property management
Manages several hotels from a single centralized access point
Ready to forget about the troublesome invoices?
Discover in a demo how LEAN PMS manages the full billing of your bookings from day one.
Preguntas más frecuentes sobre hotel billing in PMS
Questions that often arise when a hotel seeks to improve its billing from reception, administration or management.